WellSpan Health

Procurement Specialist - Day

Location: WellSpan Health, York, PA

Schedule: Full Time

Hours: M-F Day

Full Time: 40 hours /week

General Summary

Performs a variety of duties to purchase material, equipment, services, merchandise and/or supplies according to system policy and procedures. Collects and prepares data and financial reports, analyzes financials and creates reports as necessary.

Essential Functions:

• Purchases materials, equipment, services and supplies from vendors.

• Obtains quotations, researches and benchmarks competitive pricing as needed.

• Prepares purchase orders and expedites deliveries and shipments.

• Follows up with vendors to ensure they meet required delivery dates.

• Studies market trends, interviews vendors and recommends sources of supply.

• Researches and presents products according to quality, price, standards, and availability with Group Purchasing Organization contracts.

• Contacts vendors and system personnel to ensure actions are completed.

• Processes change orders, notifying vendors of material and quantity requirement revisions; contacts vendors on rates adjustments and incorrect materials. Processes returns if appropriate.

• Reviews aging purchase orders, obtains proof of delivery documents for receiving personnel.

• Disputes invoice discrepancies, maintains communication with vendors regarding payment status and follows through to ensure that the dispute is resolved.

• Prepares documents to process requests for equipment repairs, adjustments for damages, and incorrect shipments.

• Prepares, analyzes, and maintains invoice, contract and financial data on an ongoing basis. Provides reports and analysis to the Manager and members of the team. Coordinates with team, vendors and other external resources regarding budgeting, invoice and purchasing issues.

• Makes recommendations to create/update/improve fiscal services.

• Receives and checks invoices from Accounts Payable and vendors. Processes invoices through the approval process and communicates status to Accounts Payable.

Qualifications

Minimum Education:

• High School Diploma or GED Required

• Associates Degree Preferred

Work Experience:

• 2 years Relevant experience working in procurement

• Purchasing experience preferred

• Oracle a big plus

• Strong attention to detail

• Experience working with Vendors

• Experience resolving invoice discrepancies

• Experience in Healthcare a major plus

Knowledge, Skills, and Abilities:

• Highly proficient in Office Productivity Tools including MS Office Suite particularly Excel,also Lawson Materials software or has intermediate knowledge and is willing to attend further training for these as needed.

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At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email atcareers@wellspan.org. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.

WellSpan Health is an Equal Opportunity Employer. It is the policy and intention of the System to maintain consistent and equal treatment toward applicants and employees of all job classifications without regard to age, sex, race, color, religion, sexual orientation, gender identity, transgender status, national origin, ancestry, veteran status, disability, or any other legally protected characteristic.